Paperless Office? Yeah Right.

image

Do you remember when the internet first took off and not long after everyone was saying, "Soon we will have paperless offices!" In fact, the opposite happened.

I think it did for two reasons:

1) we are sending a TON more information around, so much information that people can't keep up with all the emails so they need to print them off for weekend or subway reading.

2) we don't trust e-data yet...we might lose it to cyberspace or something so we hit "print."

So are we paperless at Ideal Bite?  Absolutely not.  However, here's what we are able to do:

  • Reuse paper by sending it back through on the other side when it is not sensitive info.
  • Use the edit mode in Word like nobody's business. As just one example, our tips go through about 5 rounds of edits...imagine if we printed each of our 260+ tips a year at least 5 times. 
  • Ask that businesses send any info they want to get to us in e-form, so: "Instead of a brochure, just point us to your e-brochure," etc.
  • And in the Bozeman office, we lug our paper that's been used on both sides up to the recycling center about once a month. In SF I think they have curb-side...
  • We also use recycled paper for our printers and corporate materials. If anyone is interested in business printing services that are green and affordable, go to www.printingforless.com, and use the code for $25 off your first order: RP1SZY4SR.

-Jen... off to edit a week's worth of tips in Edit Mode...considering I just got back from a killer cattle drive I won't complain so much working a bit today.

Bookmark and Share
the toughest part of paperless for me is reading long reports, studies and other research electronically. there's just something softer on the eyes with paper versus a computer screen. plus i love to draw, circle, underline, fold, tear apart any books or other stuff i read (helps me "digest" the stuff i guess)... that said, i'm definitely personally paperless, and still tackling how to cut down on what paper people send me. these help: ** tablet pc with a scanner to transform anything paper into an e-version to resist making random copies for the weekend, or to regular mail to others... ** business cards with only my email and phone number...no address... ** computer faxing when possible... it's a discipline thing, especially with me being a member of AA (Attorneys Anonymous -- i traded practicing law for sustainability consulting)...out of any field, my previous career (which lasted all of one year before i decided i'd rather dig holes in african villages for water than draft another trust document or create another LLC), lawyers live on paper. it's definitely doable...it's just a mental discipline thing!
Great newsletter on recycled copy paper. Office Depot sells "enviroCopy" which is recycled copy paper. We get ours FREE when we return used printer cartridges! Purchased each ream is around $4.00 or $35.00 for a box!
I can relate to lugging the office-place recycling home. I work in TV production and we create so much excess papewaste. (Not to mention diet coke cans, poland springs bottles and those paper coffee cup trays.) The office building doesn't offer recycling and my earth-guilt won't allow me to just leave it in the trash. My boss used laugh at me when I would fish through his garbage can, but now he brings his empties to my desk. The trunk of my car is usually full of recycling.
Instead of using post-its, scratch paper, and note pads for daily note taking, I use a 8 1/2" x 11" dry erase board - in turn conserving a ton of paper. my "recycling" paper pile has been drastically reduced.
I love IdealBite! Thanks for posting this tip regarding paper use. I posted a link to it on the blog of the Environmental Paper Network called The Paper Planet (http://thepaperplanet.blogspot.com). Lots of good info in your tip that should be easy for folks to make part of their office life. Including a link to Conservatree's guide was excellent. I had a couple suggestions on a few things though. 1. Recycled paper at Staples, Office Max, (and Office Depot, not listed though they have a whole "Green Products Catalog") is not quite as expensive as listed, especially if you can only afford the 30% recycled which is sold at the same price as totally virgin. 2. Printing for Less is a good company with good environmental initiatives (a green office building, etc), but it is less than "ideal" for buying recycled paper. The word can not even be found on its website. You have to call and speak to a rep and make a special request for recycled. If you do choose them, please make sure you specifically request recycled paper and ask them to make it a choice on their website in the future. 3. Great one stop shopping online for green office supplies can be found at http://www.recycledproducts.org and at http://www.thegreenoffice.com. Thanks again for all the great tips Jen.
I feel ya on the trunk full o' recycling comment...My boss used to get tired of me piling up the shredding, and then I would stuff my car to the brim and go two cities over where they had a dumpster for paper. Now, we hire a company to do the shredding & recycling for us!! Persistance pays off! The company is called "Shred-It", and I'm sure there are many more. Maybe you could post a tip to get everyone to slip a little hint to their boss! (I did!)
I am also a take home recycler. Our company is "suppose" to recycle, but since most employees choose to toss garbage in paper recycling bins, the cleaning company refuses to dig through each bin to sort(I don't blame them). I subscribe to "Ready Made" & they have lots of tips on re-using. They suggest covering the printed side of a business card w/ scrap paper, fold & use as a gift card.
I use a white board constantly and my employees know to add 'to do' tasks on it when I am no around. May not save on a lot of paper but I no longer use yellow stickies
Working for a nonprofit, they don't provide plastic forks, spoons, knives, paper cups and plates. People all have their own cup, and we have donated silverware, which people wash when they are through.
Hey! I've been a silent biter for a bit and just came across your comments on recycled paper, where you commented on not giving up toilty paper, so I'm thinking to myself that I'd suggest a green TP option I've been using for a while... the brand is Seventh Generation, and there's also other products, from detergent to paper towels, all green enough to make me smile, and affordable enough to be allowed into my college student budget. Also, very off topic, is this new restaurant in my home town of Boulder, Colorado called VG's. The concept is a zero footprint fast food vegan place, and they really do a fantasitc job at it, the cups, forks, paper, and ect, are all biodegradable, and are composted by the company. All the burgers are vegan and the fries are organic and baked, not fried. The soda is srom a place that uses only agave nectar to sweeten their drinks and everything from the burgers to the sodas to the special Jalapeno sauce is all organic and made in a way that's beneficial for the environment. And the best part is, the restaurant itself is powered entirely by wind energy. It's pretty much one of the most incredible restaurant concepts I've seen, not to mention it tates wonderful and is incredibly quick for being so great tasting. They've been considering franchising, so perhaps you could look them up and see if they couldn't get one in your little corner of the country, seing as they're such a new business, I'm sure every word of encouragement will help! Thanks, guys! ~Errol

Post new comment

The content of this field is kept private and will not be shown publicly.
  • Web page addresses and e-mail addresses turn into links automatically.
  • Allowed HTML tags: <a> <em> <font> <strong> <cite> <code> <ul> <ol> <li> <dl> <dt> <dd> <p> <br> <img>

More information about formatting options